Best Inventory
Management Software
The coronavirus pandemic has changed almost everything about daily life, including how businesses operate. Perhaps your pharmacy suddenly needs to provide all employees with masks, gloves and plastic shields. Or your sporting goods store has turned its jersey-making business into a mask-creating operation. Or you’re a local government that’s providing PPE to other organizations, like your sanitation and parks departments.
The effect of the contagious virus is very apparent in our day to day life, including how the businesses are operating. The need for medical equipment has risen more than ever and the pharmacy suddenly needs to provide all the employees and the staff with masks, gloves, and plastic sheets. Personal protective equipment (PPE) is used every day by healthcare personnel (HCP) to protect themselves, patients, and others when providing care. PPE helps protect HCP from potentially infectious patients and materials, toxic medications, and other potentially dangerous substances used in healthcare delivery.
Whether your business uses PPE for employees or other visitors, you need to maintain an accurate inventory of your PPE stock. Here comes the role of the PPE inventory management software. There are spreadsheets to help you manage the task which is an inexpensive way to keep track of inventory, although it does have limitations that inventory management software does not. The best inventory management software is dedicatedly created to automate the process of PPE inventory tracking, management, and reduce inaccuracies, and human errors.
Efficient ways to manage the PPE inventory are required now more than ever. You don’t need to invest in fancy and high-priced software to get organized; instead, Ignatiuz’s inexpensive inventory management software works as an app on your phone to audit, track and manage your stock. We have helped our customers across the globe with highly efficient but easy to use tools. These tools not only save time and effort but ensure you are at the forefront of knowing everything you need to with just a few clicks. At Ignatiuz, our job is to help make it easier for frontline fighters to have the equipment they need at such a crucial time when the whole world is fighting the pandemic. Our goal is to simplify PPE inventory management so that our heroes at the frontline are better equipped while saving lives and allows healthcare management teams to ensure the availability of the right PPE at the right quantity at the right time.
The PPE inventory management system from Ignatiuz helps you streamline all processes and ensures you are able to manage PPE stock levels without breaking a sweat. Our management system gives you a complete overview of your inventory and PPE usage at every step along the way with advanced efficient PPE inventory tracking. This helps you gather insights and information at the right time so you can make decisions in a snap. Here are ways we ensure you can manage your PPE inventory levels with ease and have complete control at all times.
Scanning to identify correct materials for storage
Barcodes and QR codes which are usually marked on the packaging of products like masks and gloves can cut down the time in various ways.
- Scan using barcode when new PPE stock arrives for faster and efficient information storage.
- Use a smartphone to scan an item then add in any relevant details.
- The stock quantity of the received PPE stock can be manually entered through the mobile app.
- When PPEs are used, the user can scan the barcode and fill in whatever quantity he/she needs.
- Searching for PPE is fast and intuitive, since product images according to categories are available in the app.
- Access to PPE distribution records ensures easy stock management
Maintaining database of all materials
PPE management system offers you instant and accurate remote access to your inventory.
- The PPE management software saves information related to PPE inventory levels in a central database.
- Quick retrieval of information about PPE stock levels is possible at any time.
- PPE stock levels are updated in real-time to display accurate data at all times.
- Information is presented in an easy-to-read accessible format so that anyone can quickly view the status of PPE stock availability.
- Interactive reports are generated to help the management understand patterns and trends for strategic purchase decisions.
Verifying storage conditions
Different sets of PPE equipment require different storage conditions and PPE management software is one efficient way to sum up all those conditions.
- Stores information about the various storage conditions required by different PPEs for efficient functioning.
- The software helps provide users with critical info on how much stock can be stored and where it can be stored.
- Helps verify whether the extra stock is stored in proper conditions so PPEs are not damaged due to negligence or improper handling and storage.
- Monitors the storage of different equipment and ensures they are always stored there after use
Completing inspections
This super-easy to use software comes handy and generates interactive reports in just a single click.
- Ensures easy inspection as information is easily retrievable with a few clicks.
- Quick retrieval of information about PPEs that were received and used including the time of use.
- Inspection reports of PPE inventory are accurate because of centralized information storage.
- Detailed reports to help management figure out and forecast if more stock is required thereby increasing efficiency.
Communicating effectively for maintenance
Allow the software to notify when you are running on PPE stock.
- Create custom alerts depending on inventory plans which can differ from hospital to hospital.
- Set triggers when low stock levels are reached, the proper individual is informed.
- Integrate PPE data seamlessly through the Microsoft Power Platform with third-party integrations.
Audit trail of stock usage
A top-notch inventory app will also allow you to create hyper-customizable folders for the audit trail of stock usage.
- Centralized data storage ensures easy audit every time, thanks to quick data access and retrieval.
- Monitor how much PPE comes in and how much is used at any given time.
- Detailed reports help view how much PPE is in stock versus how much is used.
- Always have up-to-date data of PPE stocks and control everything with a few clicks.
FAQs
The spread of the novel coronavirus has upended lives of people around the world. It has shown us how unpreparedness stretches across different level including public, government and corporates. This is a high time when companies around the globe are looking for quick and easy ways to sail through this hard time and have formulated incident response teams internally.
We joined hands with few global companies involved into providing essential and medical services fighting the pandemic and developed few easy to use tools to assist during this pandemic.
The importance of PPE management in the COVID-19 Era
When the pandemic struck initially in early 2020, hospitals did not realize there would be such a shortage of PPEs. But it did, due to panic buying amongst the general public and the exponential surge in COVID-19 cases that left many medical facilities unprepared, thus crippling their operations. The situation left many medical staff without protection which was worrisome as COVID-19 spread through respiratory droplets that can be easily passed on from one person to another. Frontline health workers who are at the forefront of providing medical help were exposed to the deadly virus which left them vulnerable. The demand for PPEs kept increasing and hospitals were left with not enough PPE including masks and shields due to the lack of a proper PPE stock management.
To add to this, cases of PPE theft from hospitals made headlines shining the spotlight on the poor management of hospitals and medical centers, citing how easy it is to get access to such precious life-saving equipment. Today, PPEs are in as much demand as before because COVID-19 cases are still increasing at an alarming rate across the US and the rest of the world. Frontline health workers work day in and day out to serve and ensure every patient is tended to. But without PPEs, it puts them at a much higher risk of contracting the infection themselves. This is why proper inventory management is necessary at every medical facility to ensure they can do their job without fear.
Supply needs to meet demand in hospitals and medical facilities, as frontline workers continue to work hard to assist as many people as possible. COVID-19 has brought to the fore what hospitals were lacking - proper management systems. The solution to ensuring proper visibility of PPE stock levels is to have a powerful inventory management system in place. Medical staff should be given the confidence and reassurance that they are in a safe and secure environment that cares for them. A proper personal protective equipment inventory and monitoring system can go a long way in achieving such a work environment. Taking the right step today can ensure a safer and better tomorrow.
