Best Inventory
Management Software

Best Inventory Management Software

The coronavirus pandemic has changed almost everything about daily life, including how businesses operate. Perhaps your pharmacy suddenly needs to provide all employees with masks, gloves and plastic shields. Or your sporting goods store has turned its jersey-making business into a mask-creating operation. Or you’re a local government that’s providing PPE to other organizations, like your sanitation and parks departments.

The effect of the contagious virus is very apparent in our day to day life, including how the businesses are operating. The need for medical equipment has risen more than ever and the pharmacy suddenly needs to provide all the employees and the staff with masks, gloves, and plastic sheets. Personal protective equipment (PPE) is used every day by healthcare personnel (HCP) to protect themselves, patients, and others when providing care. PPE helps protect HCP from potentially infectious patients and materials, toxic medications, and other potentially dangerous substances used in healthcare delivery.

Whether your business uses PPE for employees or other visitors, you need to maintain an accurate inventory of your PPE stock. Here comes the role of the PPE inventory management software. There are spreadsheets to help you manage the task which is an inexpensive way to keep track of inventory, although it does have limitations that inventory management software does not. The best inventory management software is dedicatedly created to automate the process of PPE inventory tracking, management, and reduce inaccuracies, and human errors.

Efficient ways to manage the PPE inventory are required now more than ever. You don’t need to invest in fancy and high-priced software to get organized; instead, Ignatiuz’s inexpensive inventory management software works as an app on your phone to audit, track and manage your stock. We have helped our customers across the globe with highly efficient but easy to use tools. These tools not only save time and effort but ensure you are at the forefront of knowing everything you need to with just a few clicks. At Ignatiuz, our job is to help make it easier for frontline fighters to have the equipment they need at such a crucial time when the whole world is fighting the pandemic. Our goal is to simplify PPE inventory management so that our heroes at the frontline are better equipped while saving lives and allows healthcare management teams to ensure the availability of the right PPE at the right quantity at the right time.

The PPE inventory management system from Ignatiuz helps you streamline all processes and ensures you are able to manage PPE stock levels without breaking a sweat. Our management system gives you a complete overview of your inventory and PPE usage at every step along the way with advanced efficient PPE inventory tracking. This helps you gather insights and information at the right time so you can make decisions in a snap. Here are ways we ensure you can manage your PPE inventory levels with ease and have complete control at all times.

Scanning to identify correct materials for storage

Barcodes and QR codes which are usually marked on the packaging of products like masks and gloves can cut down the time in various ways.

  • Scan using barcode when new PPE stock arrives for faster and efficient information storage.
  • Use a smartphone to scan an item then add in any relevant details.
  • The stock quantity of the received PPE stock can be manually entered through the mobile app.
  • When PPEs are used, the user can scan the barcode and fill in whatever quantity he/she needs.
  • Searching for PPE is fast and intuitive, since product images according to categories are available in the app.
  • Access to PPE distribution records ensures easy stock management
Scanning to identify correct materials for storage
Maintaining database of all materials

Maintaining database of all materials

PPE management system offers you instant and accurate remote access to your inventory.

  • The PPE management software saves information related to PPE inventory levels in a central database.
  • Quick retrieval of information about PPE stock levels is possible at any time.
  • PPE stock levels are updated in real-time to display accurate data at all times.
  • Information is presented in an easy-to-read accessible format so that anyone can quickly view the status of PPE stock availability.
  • Interactive reports are generated to help the management understand patterns and trends for strategic purchase decisions.

Verifying storage conditions

Different sets of PPE equipment require different storage conditions and PPE management software is one efficient way to sum up all those conditions.

  • Stores information about the various storage conditions required by different PPEs for efficient functioning.
  • The software helps provide users with critical info on how much stock can be stored and where it can be stored.
  • Helps verify whether the extra stock is stored in proper conditions so PPEs are not damaged due to negligence or improper handling and storage.
  • Monitors the storage of different equipment and ensures they are always stored there after use
Verifying storage conditions
Completing inspections

Completing inspections

This super-easy to use software comes handy and generates interactive reports in just a single click.

  • Ensures easy inspection as information is easily retrievable with a few clicks.
  • Quick retrieval of information about PPEs that were received and used including the time of use.
  • Inspection reports of PPE inventory are accurate because of centralized information storage.
  • Detailed reports to help management figure out and forecast if more stock is required thereby increasing efficiency.

Communicating effectively for maintenance

Allow the software to notify when you are running on PPE stock.

  • Create custom alerts depending on inventory plans which can differ from hospital to hospital.
  • Set triggers when low stock levels are reached, the proper individual is informed.
  • Integrate PPE data seamlessly through the Microsoft Power Platform with third-party integrations.
Communicating effectively for maintenance
Audit trail of stock usage

Audit trail of stock usage

A top-notch inventory app will also allow you to create hyper-customizable folders for the audit trail of stock usage.

  • Centralized data storage ensures easy audit every time, thanks to quick data access and retrieval.
  • Monitor how much PPE comes in and how much is used at any given time.
  • Detailed reports help view how much PPE is in stock versus how much is used.
  • Always have up-to-date data of PPE stocks and control everything with a few clicks.

With PPE management software from Ignatiuz, you get a holistic and efficient view of all your PPE stock and inventories even if your office closes for a day or two or a week. The software offers customized access to the different team members so that they can measure the inventory without conflicting with other’s inventory.

Managing PPE Inventory with Microsoft Power Platform

Microsoft Power Platform consists of four products Power BI, Power Automate, Power Apps, and Power Virtual Agents. Power BI is used for high-level data analysis using multiple sources. Power Automate helps reduce manual tasks with power of smart automation. Power Apps is used building powerful mobile apps. Power Virtual Agents is for developing engaging and intuitive chatbots to enhance user experience and support. Microsoft Power Platform helps in the digital transformation of businesses by helping them develop futuristic solutions with ease and to automate various processes to improve efficiency and reduce human error.

PPE Inventory Management

An intuitive inventory management facilitates to let you manage personal protective equipment inventory in real time. Users can scan barcode of the items as they continue using it and the inventory gets updated in real time, giving you a clearer insight and backfill the orders timely.


The spread of the novel coronavirus has upended lives of people around the world. It has shown us how unpreparedness stretches across different level including public, government and corporates. This is a high time when companies around the globe are looking for quick and easy ways to sail through this hard time and have formulated incident response teams internally.

We joined hands with few global companies involved into providing essential and medical services fighting the pandemic and developed few easy to use tools to assist during this pandemic.

The importance of PPE management in the COVID-19 Era

The importance of PPE management in the COVID-19 Era

When the pandemic struck initially in early 2020, hospitals did not realize there would be such a shortage of PPEs. But it did, due to panic buying amongst the general public and the exponential surge in COVID-19 cases that left many medical facilities unprepared, thus crippling their operations. The situation left many medical staff without protection which was worrisome as COVID-19 spread through respiratory droplets that can be easily passed on from one person to another. Frontline health workers who are at the forefront of providing medical help were exposed to the deadly virus which left them vulnerable. The demand for PPEs kept increasing and hospitals were left with not enough PPE including masks and shields due to the lack of a proper PPE stock management.

To add to this, cases of PPE theft from hospitals made headlines shining the spotlight on the poor management of hospitals and medical centers, citing how easy it is to get access to such precious life-saving equipment. Today, PPEs are in as much demand as before because COVID-19 cases are still increasing at an alarming rate across the US and the rest of the world. Frontline health workers work day in and day out to serve and ensure every patient is tended to. But without PPEs, it puts them at a much higher risk of contracting the infection themselves. This is why proper inventory management is necessary at every medical facility to ensure they can do their job without fear.

Supply needs to meet demand in hospitals and medical facilities, as frontline workers continue to work hard to assist as many people as possible. COVID-19 has brought to the fore what hospitals were lacking - proper management systems. The solution to ensuring proper visibility of PPE stock levels is to have a powerful inventory management system in place. Medical staff should be given the confidence and reassurance that they are in a safe and secure environment that cares for them. A proper personal protective equipment inventory and monitoring system can go a long way in achieving such a work environment. Taking the right step today can ensure a safer and better tomorrow.

How PPE inventory management software can help businesses ensure their employees are protected

Businesses can make sure that their staff continues to remain protected against COVID-19 by ensuring the availability of PPE at all times. Whether the business was briefly shut down and reopened or has continued to stay open to provide essential services, PPE inventory management software can ensure that your employees have the necessary stock.

Here are some key features of PPE inventory management software:

Helps screen barcodes and QR codes:

By scanning barcodes and QR codes of different products with the right software, you can reduce the number of people that are required on-site to do this.

Customized reports:

PPE management software can also provide you customized reports regarding how much stock is available. This can be useful if you need to share reports with the compliance committee in your organization or local government authorities.

Low stock alerts:

If your stock is running low or is nearing the expiration date, your PPE Stock management system will send you alerts. This will help you restock in time and continue maintaining the required safety measures.

Customizable tracking:

Inventory management software can help you keep track of your goods by categorizing them based on the location where it is available or the category.

Remote access:

If you are not physically present at the workplace but would still like to keep track of the stock that you have, you can use inventory management software to remotely access your inventory.

So, make sure to invest in the best inventory management software for your organization. Reach out to us at to know more. COVID-19 by ensuring the availability of PPE at all times. Whether the business was briefly shut down and reopened or has continued to stay open to provide essential services, PPE inventory management software can ensure that your employees have the necessary stock.

How Ignatiuz Can Help with Your PPE Inventory Management Needs?

Does your company need an adequate stock of PPE to ensure any employees or clients who visit the office are protected at all times? Or, is yours a business that supplies PPE to other organizations, hence making it vital that you always know how much stock you have in hand? Maybe you are in the business of manufacturing PPE, which means you need to have enough stock to sell.

Regardless of what the nature of your business is, in today’s scenario, you need to have adequate PPE at all times. But, you can’t sell or distribute what you don’t have, which is why you need to invest in a PPE management system that can help you keep track of your goods, so you can distribute or ship it out as and when needed, which, in turn, can keep your clients and employees safe and happy.

Given the rate at which COVID is spreading, having adequate and reliable PPE inventory management software is the need of the hour. Rather than deploying human resources to keep a track of the PPE inventory, you should, ideally, invest in PPE management software.

Our real-time PPE inventory management software helps business owners scan and identify the materials that need to be stored, update the quantity of the PPE required directly through the app, and search the required PPE quickly since product images are available in the app.

The PPE inventory management software also helps maintain a comprehensive database of all the PPE material available. In case you need to know the stock levels of your inventory at any time, you can quickly check the available quantity in real-time. The PPE management system also presents all the required information in an easy-to-read format, so anyone can view and understand how much stock is available. Stakeholders are not required to undergo any training to learn how to use the system. The PPE inventory management system also goes one step ahead and helps you understand trends and patterns that can be used to make strategic buying decisions.

Reach out to us to know more about our PPE management solutions.